Affordable services are available to help you back-up and restore your data. Please select this link to book a service.

Backing up your data is a very important responsibility

The general back up routines inside SoEasyAccounting are relatively good but because people use many different directories, and file sizes can become large, it is advisable to design your own back up routines using your PC's back up programs and devices.
 

1. Have a different back-up disk for each day so that you have at least 5 back-up sets

2. Back up Daily

3. If on a network, make sure SoEasyAccounting is closed on all other PCs first.

4. If on a network, always back up on the server

5. Check your back up's

1. Go to the Front Company Menu - Back up/restore button

2. Select "Back-up SoEasy Data"

3. Place the days floppy disk into the floppy drive

4. Select the company you wish to back-up and select Back-up now

5. Select the 'A' drive (or your floppy drives assigned letter)

6. A black DOS screen will appear. Press any key

7. When you reach Step 3, at this step you are cleaning your floppy disk/s of any files that may be on them so that new files can be placed on the disk.
If your back-up disk set for the day is larger than one disk, you need to clean all the disks.
Once the first disk is cleaned, place the next disk in the drive and press the "Y" for yes keyboard key. Repeat this process until all disks for the day have been cleaned and then put disk one back in the drive.

8. The back-up files will be copied to the disk/s

9. The files will be verified and once complete, put the disks in a safe place.
 

This enables you to back-up to a memory stick, a mapped network drive, or an external hard drive. You can also back-up to the current pc's hard drive which is excellent for just taking a quick back-up.

We highly recommend that you purchase a couple of memory sticks. 
They don't need to be large capacity sticks to because SoEasyAccounting's data files are usually quite small.

HOW DO I BACKUP TO A MEMORY STICK?

1. Insert your memory stick into a USB port
2. If you are not prompted with the assigned drive letter upon inserting the stick, open My Computer and see what the drive letter is of the Memory Stick
3. Open the SoEasyAccounting Front Company Menu and select 'Back-up/restore'
4. Select 'Back-up' and choose the company you wish to back-up
5. In the next dialog select the drive letter of the memory stick and select OK

HOW DO I BACKUP TO A CD?

1. Learn how to use the software that was installed to operate your CD drive
2. Place a re-writable CD in your CD/DVD drive
3. Using the CD software, copy the C:\SOEASY\DATA directory, and all the sub directory files, to the CD by simply dragging the DATA directory to your CD drive software.
4. Burn the CD (Burn as in copy/create/or what ever the term the CD software uses to describe creating a CD)
5. Place the CD in a safe place

You can right click on the file and select Properties. Check the date and time of the files creation. It should be the time and the date you performed the backup. If not get your backup tested by a qualified technician.
 

• C:\SOEASY\DATA and all the subdirectories (this contains all SoEasy current and previous years data for all companies)
   
• C:\SOEASY\USER (this contains the Front Company Menu details for the current PC)

Obviously if you have placed your data anywhere else you will need to change the above paths.
 

To restore a backup:

Floppy Drive

1. Place the back-up disk in the floppy drive of the PC you wish to restore to

2. Open SoEasy to the Front Company Menu and select the button 'Back-up/restore

3. Select the button 'Restore'

4. Read the warning message which basically informs you that during the restore, any existing company data on the current PC will be overwritten

5. Continue with the restore. The floppy drive is usually the A: drive

Memory Stick

1. Place the memory stick in USB port of the PC you wish to restore to

2. Open SoEasy to the Front Company Menu and select the button 'Back-up/restore

3. Select the button 'Restore'

4. Read the warning message which basically informs you that during the restore, any existing company data on the current PC will be overwritten

5. Continue with the restore. Select the drive letter and the SEABU.ZIP file

6. Select the company that you wish to restore the data of and the restore will happen

Emailed File

You may like to email your data file to a co-worker or your accountant.

1. Save the SEABU.ZIP file to the SOEASY\BACKUP directory

2. Open SoEasy to the Front Company Menu and select the button 'Back-up/restore

3. Select the button 'Restore'

4. Read the warning message which basically informs you that during the restore, any existing company data on the current PC will be overwritten

5. Continue with the restore. Select the directory you saved the SEABU.ZIP file to

6. Select the company that you wish to restore the data of and the restore will happen

Notes

You can restore from other devices by selecting the appropriate drive letter.

During a restore, the existing data files that are to be replaced are moved to the C:\TEMPSEA directory. This is so that if a mistake is made, a technician can recover the original files. This is an opportunity that only exists whilst you do not attempt another restore.